As we step into the vibrant and transformative realm of Trans Awareness Week, we must acknowledge the profound importance of names and pronouns in fostering an inclusive and supportive environment for everyone.
This article. was originally published on the 15th November, 2023.
As we step into the vibrant and transformative realm of Trans Awareness Week, we must acknowledge the profound importance of names and pronouns in fostering an inclusive and supportive environment for everyone. At the heart of this analysis lies the recognition that each person's identity is a unique and vital aspect of their being.
Before we embark on this journey, let's ensure we are on the same page regarding some fundamental concepts. Transgender individuals are those whose gender identity differs from the sex they were assigned at birth.
During Trans Awareness Week, we celebrate and raise awareness about the diverse experiences and challenges faced by the transgender community.
Names: A Matter of Respect
It can be disheartening to be addressed by a name that doesn't resonate with your true self. Unfortunately, this is a daily struggle for many transgender individuals. The names and pronouns we use to refer to someone are fundamental aspects of their identity. Respecting their choices regarding these is a simple yet powerful way to support our peers.
Deciding on the right name and pronoun can be both exciting and challenging. It's fine to experiment with different options before finding what feels right.
For those interested in having their identities known while studying at college or university with UHI, we asked the Student Records Office at UHI about the process of changing names, and this is what they had to say:
Name change requests are administered by local Academic Partners, as a guide though, the guiding principles below are recommended.
Change of name
Students can update or change their preferred forename / “known as name” via UHI Records. Minor changes for example mis-spelt names can be changed without the need to provide official documentation.
Forename and Surname are the names that are returned within college and university statutory returns and are recorded with SQA. Any change to these names should be considered therefore as official name changes. Any official name changes should be processed by student records staff. For a change in name, students should provide a copy of a form of identification, i.e., a passport, birth, marriage, divorce certificate, driver’s license or change of name deed. Scanned copies of supporting documentation are acceptable. There may be exceptional cases where a name change is requested, and students do not have supporting documentation. The university may use discretion when considering name changes in these circumstances.
A student may request a name change in the case of gender reassignment and they may not yet have documentation to evidence this. Where this is the case, name changes should not be prevented.
Where a student wishes their name to be translated (for example to update their name to Gaelic), they should be able to do so if this is a straightforward translation as confirmed by the university.
Looking to Change Your Name Permanently?
There are two ways of changing your name so it can be used on official documents:
· A deed poll which is witnessed by two people who are not related to you and are 18+ years old. You don't need to pay for this, but you can pay to have the deed poll “enrolled”, which allows your new name to go on the public record. https://www.gov.uk/change-name-deed-poll (Other rules apply if the change will be made in Scotand: https://www.nrscotland.gov.uk/registration/recording-change-of-forename-and-surname-in-scotland)
· You can arrange for a Justice of the Peace to witness your statutory declaration by booking an appointment at your local court. A solicitor or notary public can also witness it, but there is a fee for this service.
There is more helpful information around this from the Scottish Trans Network via this link: https://www.scottishtrans.org/trans-equality/change-of-name/
How Your Students' Association Can Help
Your Students’ Association plays a crucial role in creating a welcoming environment on campus. The Advice Service within the association is often a go-to resource for individuals seeking guidance and support. During Trans Awareness Week, it's vital for these services to actively promote the importance of using correct names and pronouns and avoiding the use of deadnames. This not only contributes to a more inclusive campus culture but also empowers transgender students to navigate their academic journey with confidence.
If you feel like discussing any of the topics mentioned or wish to receive some impartial and confidential advice, please contact the Advice Service by email, phone or Teams – details are found on our website: https://www.hisa.uhi.ac.uk/advice .